Seek Email Encryption for Protecting Sensitive Information

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Unintentional mistakes are common. People often send emails in error and forget data drives in cafés, which are the potential sources of highly-sensitive information. Yet again, the flaw in data security comes down to human hands. However, people want financial and personal data to be secured. If you want to protect your sensitive information, go for improved an email encryption solution and secure your data. Modern encryptions are often based on mathematical problems which are assumed hard to solve, like prime factorization, discrete logarithms and more. Nowadays, well-designed open source libraries make encryption routines freely available to software writers. This makes encryption easy to implement. But, if encryption is easy, why news stories come with high-profile data leaks? The flaw of email security lies in human hands. It is the people who write the encryption libraries, but they make the mistake. A security vulnerability in the software application is often difficult to avoid. Moreover, malevolent methods like SQL injection, cross-site-scripting and buffer overflow/underflow are used by hackers for stealing data, in spite of the underlying encryption. Network intrusion detection systems and project deadlines often build a fake security and tempt software writers into what is not encrypted. A lot of technical resources are required for keeping server operating systems up to date. Moreover, if you have anti-virus or anti-spam systems, you need to update them constantly. In case there is a lapse in maintenance, your computer networks can remain exposed with no sign of trouble till it becomes too late. Hackers make use of social engineering techniques to trick you into revealing the crucial information of your system. It is in this regard that the disgruntled employees can leak data out of a bad feeling and revenge. Now, how email server solution providers work for protecting sensitive information?

§ Hiring technical staff well-trained in security – The security provides often appoint technical staff having expertise in computing security. The experts offer policy based controls which can automatically encrypt and provide data protection as per sensitivity and confidentiality classifications. In addition, the computing networks are scanned constantly and updated against potential attacks. If companies don’t have specialized security personnel, it becomes infeasible to implement the same kind of in-house protection.

§ Opting for automated solution – Encryption is easy, but security is difficult. In order to succeed, human factors should be minimized and a competent solution should be created which is comprehensive, adaptive as well as automated. SaaS models are accepted all over the industry and security and encryption SaaS are also compelling. The accountability of breach and potential damage to reputation is immeasurable. Today, a good number of companies are outsourcing their security and encryption needs by subscribing to software-as-a-service from top security providers. The security providers usually meet and go beyond the regulatory requirements, offering updated security and scalable encryption services at affordable rates. If you want, you can watch webinars on the process of using encryption for defending against email threats and for knowing the significance of encryption interoperability.

§ Securing office 365 E-mail – This is becoming the de facto standard which is a primary cloud based email solution for business. It is quickly displacing on-premise exchange solutions. Office 365 offers a wealth of productivity tools for business. Nonetheless, e-mail encryption has some limitations, which prompt several users to seek third party alternatives. Users often complain about the cumbersome experience while encrypting emails with an integrated email encryption message of office 365. The dreaded step in the authentication process is picking up encrypted messages, consisting of nine steps prior to finally viewing the encrypted message by the recipient. In case the recipient does not have a Microsoft account, they are required to create one by providing redundant personal information like gender and birth date. This can be alarming as a recipient has to accept a privacy policy, providing Microsoft full rights of using the surplus information for marketing. Moreover, office 365 is deficient in mobile experience. The mobile recipient outside the organization, often have to sign in by using an Office 365 account or Microsoft Hotmail. In case, the outside recipients don’t have one available, the option is to make use of an insecure one-time password, which gets delivered in separate e-mail to the same e-mail address which received the encrypted message. If you are in an airport and get a critical encrypted e-mail which can be decrypted with a downloaded app, just to understand that the company has MDM policy which prevents third-party app downloads – it is obvious that you will get frustrated.

So, why are you waiting for? Opt for a robust e-mail encryption solution and get email encryption for protecting sensitive information.